I hope everyone is having a happy holiday season! Three quick things:
1. Required ref/SK clinic verification and online ref/sk resources
- http://badgervolleyball.org/forms-referee-scorekeeper-certification-verification.php
Above is the link for the Verification of Club Ref/Scorekeeping Certification. Please fill out this NEW REQUIRED online form with the information regarding who is doing your club's ref/sk training. This will take about three minutes or less to do, depending on how fast you type. We WILL be checking those teaching your clubs the rules against the rosters of those who attended or hosted a clinic (one of which is required, per the Junior Club Director handbook). Sanctions will be imposed against those clubs not filling out the reporting form and/or those who don't do the ref/sk training. (This check/balance was something that came from many of you guys - the club directors - last year when I sent out my Survey Monkey - that you wanted clubs to be held accountable for ref/sk training - just so you know where this came from).
If you still need to attend a clinic, please see the remaining schedule (http://badgervolleyball.org/clinics-referee-and-scorekeeper.php and scroll down to Club-Hosted Clinics) or schedule a clinician to come in and teach your club, please contact Jim Momsen at BadgerRefChair@yahoo.com with potential sites and dates. You can always partner with another club to help defray the $100 cost. Please contact JIM with any questions you may have regarding the clinics and certifications.
- Ref/Scorekeeping resources: There are some great online resources regarding junior club ref/scorekeeping. Links can be found on the forms page under ref/scorekeeping: http://badgervolleyball.org/forms.php - be sure to check out the powerpoint with libero adaptation
USAV has done a great job and I highly recommend having your players check out the information on www.VolleyballRefTraining.net - information included:
~Demonstration of the pre-match protocol, since it was decided at the Junior Club Director meeting that this is the protocol that we're going to follow this year: http://www.volleyballreftraining.net/indoor_modules.php - second column, second red from the bottom
~ Junior Training modules: http://www.volleyballreftraining.net/junior_modules.php - videos/graphics on how to 2nd ref, score, line judge for junior players
2. A classroom Impact ($30) will be held Thursday, Jan. 5 from 6-10pm at Center Court in Waukesha. We are working on a Madison date for that week also, and will schedule one in the Sheboygan area near the end of January. These will be the final classes scheduled this year. There are also a few remaining online webinars through USAV: http://usavolleyball.org/events/tag/3198
3. Also sent in this email was an attachment of 10 Rules for Parents - a great document that I was given from another region, feel free to pass it along or post it on your websites as you see fit!
I'm looking forward to a great season, and as always, please let myself, Colleen, Terry or any of the Board know if there's anything we can do!
Jen
Thursday, December 29, 2011
Monday, December 19, 2011
Badger Power League Registration Deadline Extended to Jan. 3
Club Directors-
Registration for the Badger Power League has been extended until 12:01am on Monday, Jan. 3.
More information on the Power League can be found here: http://badgervolleyball.org/junior-events-badger-power-league.php
Registration for the Badger Power League has been extended until 12:01am on Monday, Jan. 3.
More information on the Power League can be found here: http://badgervolleyball.org/junior-events-badger-power-league.php
Tuesday, November 29, 2011
G11 Badger Region Championships, Impact Addition
Hi Club Directors -
Just two quick things.
Based on feedback we're getting, we've decided to add a G11 category to the Badger Region Championships on Saturday, March 17, 2012. This will be a ONE-DAY event and teams that play in this CANNOT play in another division later in the tournament (G12, for example), but there was a lot of interest for a one-day 10s and 11s tournament. The fee will be $175. It will be up on AES for entry on Dec 1 like everything else. It will be updated on the website tomorrow but Terry is traveling at the moment.
An Impact Plus clinic in Ashwaubenon has been added on Dec. 17. http://badgervolleyball.org/coaching-impact.php#schedule
Please make sure your coaches attending Impact are registering on Webpoint PRIOR to the clinic.
We have more than 90 people signed up for CAP this weekend - I'm very excited!!
Happy Tuesday
Jen/Colleen/Terry
Just two quick things.
Based on feedback we're getting, we've decided to add a G11 category to the Badger Region Championships on Saturday, March 17, 2012. This will be a ONE-DAY event and teams that play in this CANNOT play in another division later in the tournament (G12, for example), but there was a lot of interest for a one-day 10s and 11s tournament. The fee will be $175. It will be up on AES for entry on Dec 1 like everything else. It will be updated on the website tomorrow but Terry is traveling at the moment.
An Impact Plus clinic in Ashwaubenon has been added on Dec. 17. http://badgervolleyball.org/coaching-impact.php#schedule
Please make sure your coaches attending Impact are registering on Webpoint PRIOR to the clinic.
We have more than 90 people signed up for CAP this weekend - I'm very excited!!
Happy Tuesday
Jen/Colleen/Terry
Tuesday, November 22, 2011
Forming Teams, Junior Coaches, Ref/SK clinics, Players Looking
CDs-
I know many of you will be working on forming your teams on Webpoint over the holiday weekend. Here is some information that may prove helpful:
- You cannot put a player with a tryout membership on a roster. The tryout membership is designated either by the expiration date of 12/1/11 or by the membership number ending in FMJ12 (girls) or MMJ12 (boys). Full memberships end in FJ12 (girls) or MJ12 (boys).
- Under your eligible players on the batch roster assignment page (Club Mgmt->Team Assignment) you will see jr coe: NO for your players. Don't worry about this. Only coaches need a code of ethics on file (see below for more info on this).
- If you cannot find someone within your club in Webpoint, chances are they haven't picked your club. They must choose your club from the dropdown. Here are instructions on how to do that (for the member - you as a Club Director cannot do that for them): http://badgervolleyball.org/registration-help_11_458894975.pdf
- Be sure to review the Webpoint Manual: http://badgervolleyball.org/handbooks.php
- Reminder for the super-secret Badger Region login so that if someone insists they have upgraded and picked your club but you still can't find them, you can use this login for Webpoint to see their membership and club affiliation:
Email Jen for this info - it was included in the email on Nov. 22.
- If you're using high school seniors as assistant coaches (they MUST be a senior, per the Badger Region rules, found on page 9 of the handbook), they also must sign a Junior Club Personnel Code of Ethics (JCPCOE). If they aren't prompted for this, or if they don't see it at the top of their Webpoint screen when logging in, it was attached to the email sent Nov. 22. We must have this signed and on file before we can mark that we've received it, and you can then put them on a roster (after Impact). Fax (414-443-1127), email or mail (7001 W Center St., Wauwatosa WI 53210). They will need a background screen once they turn 18.
- The Club Dues Payment Form can be found here: http://badgervolleyball.org/forms.php If your coaches have paid online, don't worry about the right column. That is only for those clubs who will be paying for their coach memberships via check to the office.
- If your club wants to host a scorekeeping/work crew clinic ($100), contact Jim Momsen (badgerrefchair@yahoo.com) with potential dates and sites and he will work with you on a clinician. Remember, you must either host a clinic or send a representative to a clinic to then return to teach your club how to referee/scorekeep. You as the club director are responsible to make sure this gets done and your players know what they're doing! Here's a list of club-hosted clinics, more will be posted (scroll down): http://badgervolleyball.org/clinics-referee-and-scorekeeper.php
I encourage you to check the Players Looking for Clubs section of the website to see if there are any players that you can use in any fashion: http://badgervolleyball.org/junior-players-looking-for-teams.php
Both Colleen and I will be checking email this weekend but the office will be technically closed Thursday and Friday.
Club director blog: http://badgerregionvolleyballclubdirectors.blogspot.com/
Happy Thanksgiving!
I know many of you will be working on forming your teams on Webpoint over the holiday weekend. Here is some information that may prove helpful:
- You cannot put a player with a tryout membership on a roster. The tryout membership is designated either by the expiration date of 12/1/11 or by the membership number ending in FMJ12 (girls) or MMJ12 (boys). Full memberships end in FJ12 (girls) or MJ12 (boys).
- Under your eligible players on the batch roster assignment page (Club Mgmt->Team Assignment) you will see jr coe: NO for your players. Don't worry about this. Only coaches need a code of ethics on file (see below for more info on this).
- If you cannot find someone within your club in Webpoint, chances are they haven't picked your club. They must choose your club from the dropdown. Here are instructions on how to do that (for the member - you as a Club Director cannot do that for them): http://badgervolleyball.org/registration-help_11_458894975.pdf
- Be sure to review the Webpoint Manual: http://badgervolleyball.org/handbooks.php
- Reminder for the super-secret Badger Region login so that if someone insists they have upgraded and picked your club but you still can't find them, you can use this login for Webpoint to see their membership and club affiliation:
Email Jen for this info - it was included in the email on Nov. 22.
- If you're using high school seniors as assistant coaches (they MUST be a senior, per the Badger Region rules, found on page 9 of the handbook), they also must sign a Junior Club Personnel Code of Ethics (JCPCOE). If they aren't prompted for this, or if they don't see it at the top of their Webpoint screen when logging in, it was attached to the email sent Nov. 22. We must have this signed and on file before we can mark that we've received it, and you can then put them on a roster (after Impact). Fax (414-443-1127), email or mail (7001 W Center St., Wauwatosa WI 53210). They will need a background screen once they turn 18.
- The Club Dues Payment Form can be found here: http://badgervolleyball.org/forms.php If your coaches have paid online, don't worry about the right column. That is only for those clubs who will be paying for their coach memberships via check to the office.
- If your club wants to host a scorekeeping/work crew clinic ($100), contact Jim Momsen (badgerrefchair@yahoo.com) with potential dates and sites and he will work with you on a clinician. Remember, you must either host a clinic or send a representative to a clinic to then return to teach your club how to referee/scorekeep. You as the club director are responsible to make sure this gets done and your players know what they're doing! Here's a list of club-hosted clinics, more will be posted (scroll down): http://badgervolleyball.org/clinics-referee-and-scorekeeper.php
I encourage you to check the Players Looking for Clubs section of the website to see if there are any players that you can use in any fashion: http://badgervolleyball.org/junior-players-looking-for-teams.php
Both Colleen and I will be checking email this weekend but the office will be technically closed Thursday and Friday.
Club director blog: http://badgerregionvolleyballclubdirectors.blogspot.com/
Happy Thanksgiving!
Friday, November 18, 2011
Team Fees, Players/Clubs Looking Feature, Insurance, Feedback
CDs-
Hopefully you've mostly survived the girl's tryouts and will be moving onto boy's tryouts this weekend. A few things:
- The Club Dues Payment Form (to pay your team fees so we can mark them paid in Webpoint) can be found here: http://badgervolleyball.org/forms.php
- A new feature is up on the website under Junior Volleyball: "Players Looking for Teams" and "Clubs Looking For Players." I encourage you to spread the word and take advantage of these features so we can work to get everyone on a team who wants to play.
Players Looking for Teams: http://badgervolleyball.org/junior-players-looking-for-teams.php
Clubs Looking for Players: http://badgervolleyball.org/junior-clubs-looking-for-players.php
- Be sure to get your insurance information to Colleen at colleen@badgervolleyball.org. If you don't know what I'm talking about, go here: http://badgerregionvolleyballclubdirectors.blogspot.com/search/label/Insurance
- CAP Registration is still open. http://usavolleyball.org/events/8446
- The Prairie du Chien Impact time has been moved to 12-6pm. http://badgervolleyball.org/coaching-impact.php#schedule These are the scheduled clinics right now. I know some of you don't want the court time, but more education and training is never a bad thing, especially for new coaches. Regular Impact clinics may be scheduled in January or February.
And now I'm going to get a little more in-depth, so please either bear with me or come back and read this. I just spent three days in Colorado Springs with the USA Volleyball staff for the best professional development session I have ever been a part of. Including myself there were seven other Regions represented and we all basically sat around and talked with USAV and each other about Effective Practices - the best ways to do things, problems we run into and advice on how to deal with them, how to do things better. The session ended Wednesday morning with a giant brainstorming session about what USAV can do to make our (the Region's) lives easier or better.
So now I turn around and ask you the same question: what can the Badger Region do to make your (the club director's) lives easier or better. I don't need a response right now (but will take them, for sure) but just as you go through the season, keep mental (or actual) notes about "huh, if the Region had this, or did this" that would rock." Big club, small club, I don't care. Even if you think it's insignificant, if it would make your life easier, we'll look into it.
Don't ask me to change the tryout policy or the recruiting policy - because that comes from YOU as a club director at the September meeting, but I can certainly gather information on what other Regions do because I've heard from countless numbers of you that these things need to be changed.
We're here to work for you guys, who are the troops on the ground. Forgive me for getting sappy, but I'm brain-dead from the trip and the massive amounts of information I learned. I heard several times while out there (from other Regions) "Can I just join Badger?!" because we do so many good things, and that comes from you guys, who help us carry the programming out. Do we have problems, sure, every operation does. But please help us identify them so that we can address the situations and move forward.
Ok, I'm done. Have a great weekend and continued good luck!
Jen
Hopefully you've mostly survived the girl's tryouts and will be moving onto boy's tryouts this weekend. A few things:
- The Club Dues Payment Form (to pay your team fees so we can mark them paid in Webpoint) can be found here: http://badgervolleyball.org/forms.php
- A new feature is up on the website under Junior Volleyball: "Players Looking for Teams" and "Clubs Looking For Players." I encourage you to spread the word and take advantage of these features so we can work to get everyone on a team who wants to play.
Players Looking for Teams: http://badgervolleyball.org/junior-players-looking-for-teams.php
Clubs Looking for Players: http://badgervolleyball.org/junior-clubs-looking-for-players.php
- Be sure to get your insurance information to Colleen at colleen@badgervolleyball.org. If you don't know what I'm talking about, go here: http://badgerregionvolleyballclubdirectors.blogspot.com/search/label/Insurance
- CAP Registration is still open. http://usavolleyball.org/events/8446
- The Prairie du Chien Impact time has been moved to 12-6pm. http://badgervolleyball.org/coaching-impact.php#schedule These are the scheduled clinics right now. I know some of you don't want the court time, but more education and training is never a bad thing, especially for new coaches. Regular Impact clinics may be scheduled in January or February.
And now I'm going to get a little more in-depth, so please either bear with me or come back and read this. I just spent three days in Colorado Springs with the USA Volleyball staff for the best professional development session I have ever been a part of. Including myself there were seven other Regions represented and we all basically sat around and talked with USAV and each other about Effective Practices - the best ways to do things, problems we run into and advice on how to deal with them, how to do things better. The session ended Wednesday morning with a giant brainstorming session about what USAV can do to make our (the Region's) lives easier or better.
So now I turn around and ask you the same question: what can the Badger Region do to make your (the club director's) lives easier or better. I don't need a response right now (but will take them, for sure) but just as you go through the season, keep mental (or actual) notes about "huh, if the Region had this, or did this" that would rock." Big club, small club, I don't care. Even if you think it's insignificant, if it would make your life easier, we'll look into it.
Don't ask me to change the tryout policy or the recruiting policy - because that comes from YOU as a club director at the September meeting, but I can certainly gather information on what other Regions do because I've heard from countless numbers of you that these things need to be changed.
We're here to work for you guys, who are the troops on the ground. Forgive me for getting sappy, but I'm brain-dead from the trip and the massive amounts of information I learned. I heard several times while out there (from other Regions) "Can I just join Badger?!" because we do so many good things, and that comes from you guys, who help us carry the programming out. Do we have problems, sure, every operation does. But please help us identify them so that we can address the situations and move forward.
Ok, I'm done. Have a great weekend and continued good luck!
Jen
Wednesday, November 9, 2011
Pre-Tryout Information
Hi All-
I know it's a crazy time. I'll be short and to the point.
- Attached is a sheet with examples of the full junior membership and tryout membership cards for you to hand out to your people doing registration so that they know what they're looking for. Also be sure everyone has med forms with them. I'd print extra. No paper forms this year, might be a good idea to have a computer on-site in case someone hasn't registered.
- Attached is a word doc on how to upgrade a member and/or choose a club. Pass out at tryouts, post on websites, email it with your offers, do with it what you wish, just please help get the info out. It will make all of our lives easier.
- The end-of-season release policy was again discussed and voted on at our last board meeting. While the vote was extremely close to allow the families to make the decision rather than the club directors, it was voted down because of the recommendation of the junior advisory committee (you) this summer. HOWEVER - the Board requests that you make public (website, handbook, announcements at tryouts) your policy on end-of-season release. Will you always give a release to a player who is in good standing with your club to play with another club after your season is done. Will you sometimes, on what grounds? Will you never? That way the families have the information prior to choosing a club. And I again urge you to do the right thing by the families and the players like I know most of you do.
- Madison and Eau Claire Impact clinics have been added. http://badgervolleyball.org/coaching-impact.php#schedule
- If you (as a club director) renewed your membership after Oct. 31, chances are your admin access is gone in Webpoint. Email me and I'll give it back if you're nice.
- We have more than 45 people signed up for CAP I and more than 10 signed up for CAP II. Registration is still open. The course is Dec. 3-4 in Waukesha. Email Colleen for hotel if you're more than 90 miles away.
- The website is new. Changes/updates are still being made. You will get access to update your own club section shortly.
- The age waiver policy is the same as it's always been. If you have a kid who should be playing at (for example) 16s but you don't have a 16s team and she's in the same grade as the 15s, you can request a waiver. I know many have asked for leniency because of skill level but you guys (read: Sept. 11 meeting voters) decided not to change the policy this year and I have no authority to override that. It will be revisited next summer. The policy remains the same.
- Be sure all of your coaches are members and have clear background screens heading into tryouts. If not, they can't participate until the screen is clear.
- When creating and naming teams in Webpoint, please remember to put your club name in the team name "Club ABC 15-1". You cannot change team names, only I can, so I advise against Club ABC 15 Amanda if "Amanda" isn't going to be coaching your 15-1s every year. Reminder: J5 is 15s, J2 is 12, etc. Team rank - 1 is your best, 2 is second. Please use 1 and go down. If they're equal, you will need to decide. Don't put one as A and one as 1. Because when we're doing team fees, A will become 2. We don't use division, you can leave that blank.
- And finally, good luck and have fun! Make sure your coaches know the policies, if what you're doing feels shady and wrong - stop because it probably is, and represent yourselves, your club and Badger Region in the best light possible to further the sport that we all love!
If you have any questions, please email me as I will have access to email all weekend long and I will get back to you as soon as possible.
Jen
I know it's a crazy time. I'll be short and to the point.
- Attached is a sheet with examples of the full junior membership and tryout membership cards for you to hand out to your people doing registration so that they know what they're looking for. Also be sure everyone has med forms with them. I'd print extra. No paper forms this year, might be a good idea to have a computer on-site in case someone hasn't registered.
- Attached is a word doc on how to upgrade a member and/or choose a club. Pass out at tryouts, post on websites, email it with your offers, do with it what you wish, just please help get the info out. It will make all of our lives easier.
- The end-of-season release policy was again discussed and voted on at our last board meeting. While the vote was extremely close to allow the families to make the decision rather than the club directors, it was voted down because of the recommendation of the junior advisory committee (you) this summer. HOWEVER - the Board requests that you make public (website, handbook, announcements at tryouts) your policy on end-of-season release. Will you always give a release to a player who is in good standing with your club to play with another club after your season is done. Will you sometimes, on what grounds? Will you never? That way the families have the information prior to choosing a club. And I again urge you to do the right thing by the families and the players like I know most of you do.
- Madison and Eau Claire Impact clinics have been added. http://badgervolleyball.org/coaching-impact.php#schedule
- If you (as a club director) renewed your membership after Oct. 31, chances are your admin access is gone in Webpoint. Email me and I'll give it back if you're nice.
- We have more than 45 people signed up for CAP I and more than 10 signed up for CAP II. Registration is still open. The course is Dec. 3-4 in Waukesha. Email Colleen for hotel if you're more than 90 miles away.
- The website is new. Changes/updates are still being made. You will get access to update your own club section shortly.
- The age waiver policy is the same as it's always been. If you have a kid who should be playing at (for example) 16s but you don't have a 16s team and she's in the same grade as the 15s, you can request a waiver. I know many have asked for leniency because of skill level but you guys (read: Sept. 11 meeting voters) decided not to change the policy this year and I have no authority to override that. It will be revisited next summer. The policy remains the same.
- Be sure all of your coaches are members and have clear background screens heading into tryouts. If not, they can't participate until the screen is clear.
- When creating and naming teams in Webpoint, please remember to put your club name in the team name "Club ABC 15-1". You cannot change team names, only I can, so I advise against Club ABC 15 Amanda if "Amanda" isn't going to be coaching your 15-1s every year. Reminder: J5 is 15s, J2 is 12, etc. Team rank - 1 is your best, 2 is second. Please use 1 and go down. If they're equal, you will need to decide. Don't put one as A and one as 1. Because when we're doing team fees, A will become 2. We don't use division, you can leave that blank.
- And finally, good luck and have fun! Make sure your coaches know the policies, if what you're doing feels shady and wrong - stop because it probably is, and represent yourselves, your club and Badger Region in the best light possible to further the sport that we all love!
If you have any questions, please email me as I will have access to email all weekend long and I will get back to you as soon as possible.
Jen
Friday, November 4, 2011
FREE MONEY for boys!
Club Directors-
Sorry I had to get a bit dramatic with the subject, but I bet most of you at least got this far! Please see below and attached for information and how to apply for the funds that Badger Region was awarded from USA Volleyball to help boys' 14 and under development!!
Jen
Badger Region is the proud recipient of a grant from USA Volleyball for Boys 14 and under development!
Please see below the different offerings and how to take advantage of them:
STIPEND TO GIRLS CLUBS FOR ADDING BOYS TEAMS
Girls’ clubs may apply for one of six $500 stipends to be used towards adding a new boys 12, 13 or 14 year old team. Interested clubs must submit a budget and schedule for consideration to Chad Schreiber(schreibercp@gmail.com) and Jennifer Armson-Dyer (jarmsondyer@badgervolleyball.org). Items like facility rental, equipment or tournament entry fees are all valid expenses to be covered by the stipend. These one-time stipends will be awarded on a first-come, first-served basis, with payment upon submission of receipts.
MEMBERSHIP & IMPACT FEES FOR FIRST-TIME BOYS COACH
Membership ($50) and Impact ($50) fees will be reimbursed for a first-time boys coach on a new 12s, 13s or 14s boys team, to be paid upon completion of the first tournament that is coached. Coaches would submit for reimbursement and the club director would verify eligibility and coaching requirement. Ten coaches will be available to be covered by this stipend and it would be applied for on a first-come, first-served basis.
NEW 12s/13s/14s TEAM ENTRY INTO THE BADGER REGION CHAMPIONSHIPS
Clubs sending a new (intended to mean that a majority of the players have never before been to the Region Championships as a player) boys 12, 13 or 14 year old team to the Region Championship may apply for a free entry into the tournament. The club director would register the team on AES like a normal entry and then indicate that the payment would be “Boys’ Stipend” when sending in the AES roster. Nine total teams would be covered by this stipend and it will be applied on a first-come, first-served basis.
******
Using this grant money, Badger Region will also be running various clinics around the state. Below are some descriptions. If you and/or your club are interested in hosting or assisting with a clinic, please contact Chad Schreiber at the above email address.
Sister/Brother Clinic (2) - Badger Region would assist a girls club in running a clinic by subsidizing staff and covering the “brother” entry into clinic. The “brother” does not need to be related to girl entering clinic, but she must bring a boy, 14 or under, with her in order to register. Two of these clinics will be run in various locations throughout the state in locations underserved. The idea behind this is that we have contacts with thousands of girls throughout the state through Webpoint, and through those contacts with this clinic, boys will be introduced to the sport.
Father/Son Clinic (2) - Clinics to include instruction followed by “luck of the draw” format tournament. Two of these clinics will be run in an area to be determined later where it is determined to be viable, most likely in an underserved area such as Green Bay, Madison orLaCrosse. The idea behind this is to provide an arena where both fathers (or uncles or other male adult) and sons can learn the game in order to grow the relationship between them, but also in the game. A preferred outcome would also be to get more dads involved in coaching their sons, and also grow the game by having more adult males interested, which directs the son’s interest to the game as well. We would look to use local collegiate men’s players in this event.
Please contact Chad Schreiber or Jennifer Armson-Dyer with any questions regarding the grant and welook forward to growing the game together! Please apply today!
Also, this is a one-time grant from USA Volleyball and we are looking at different fundraising options to be able to continue with it and other potential programs in the future. If you know of someone or a company who would be willing to sponsor various programs and events (including the Badger Region Championships), please have them contact me, or give their contact information to me and I will reach out to them. Sponsorship programs are in the process of being worked on and should be available shortly.
Sorry I had to get a bit dramatic with the subject, but I bet most of you at least got this far! Please see below and attached for information and how to apply for the funds that Badger Region was awarded from USA Volleyball to help boys' 14 and under development!!
Jen
Badger Region is the proud recipient of a grant from USA Volleyball for Boys 14 and under development!
Please see below the different offerings and how to take advantage of them:
STIPEND TO GIRLS CLUBS FOR ADDING BOYS TEAMS
Girls’ clubs may apply for one of six $500 stipends to be used towards adding a new boys 12, 13 or 14 year old team. Interested clubs must submit a budget and schedule for consideration to Chad Schreiber(schreibercp@gmail.com) and Jennifer Armson-Dyer (jarmsondyer@badgervolleyball.org). Items like facility rental, equipment or tournament entry fees are all valid expenses to be covered by the stipend. These one-time stipends will be awarded on a first-come, first-served basis, with payment upon submission of receipts.
MEMBERSHIP & IMPACT FEES FOR FIRST-TIME BOYS COACH
Membership ($50) and Impact ($50) fees will be reimbursed for a first-time boys coach on a new 12s, 13s or 14s boys team, to be paid upon completion of the first tournament that is coached. Coaches would submit for reimbursement and the club director would verify eligibility and coaching requirement. Ten coaches will be available to be covered by this stipend and it would be applied for on a first-come, first-served basis.
NEW 12s/13s/14s TEAM ENTRY INTO THE BADGER REGION CHAMPIONSHIPS
Clubs sending a new (intended to mean that a majority of the players have never before been to the Region Championships as a player) boys 12, 13 or 14 year old team to the Region Championship may apply for a free entry into the tournament. The club director would register the team on AES like a normal entry and then indicate that the payment would be “Boys’ Stipend” when sending in the AES roster. Nine total teams would be covered by this stipend and it will be applied on a first-come, first-served basis.
******
Using this grant money, Badger Region will also be running various clinics around the state. Below are some descriptions. If you and/or your club are interested in hosting or assisting with a clinic, please contact Chad Schreiber at the above email address.
Sister/Brother Clinic (2) - Badger Region would assist a girls club in running a clinic by subsidizing staff and covering the “brother” entry into clinic. The “brother” does not need to be related to girl entering clinic, but she must bring a boy, 14 or under, with her in order to register. Two of these clinics will be run in various locations throughout the state in locations underserved. The idea behind this is that we have contacts with thousands of girls throughout the state through Webpoint, and through those contacts with this clinic, boys will be introduced to the sport.
Father/Son Clinic (2) - Clinics to include instruction followed by “luck of the draw” format tournament. Two of these clinics will be run in an area to be determined later where it is determined to be viable, most likely in an underserved area such as Green Bay, Madison orLaCrosse. The idea behind this is to provide an arena where both fathers (or uncles or other male adult) and sons can learn the game in order to grow the relationship between them, but also in the game. A preferred outcome would also be to get more dads involved in coaching their sons, and also grow the game by having more adult males interested, which directs the son’s interest to the game as well. We would look to use local collegiate men’s players in this event.
Please contact Chad Schreiber or Jennifer Armson-Dyer with any questions regarding the grant and welook forward to growing the game together! Please apply today!
Also, this is a one-time grant from USA Volleyball and we are looking at different fundraising options to be able to continue with it and other potential programs in the future. If you know of someone or a company who would be willing to sponsor various programs and events (including the Badger Region Championships), please have them contact me, or give their contact information to me and I will reach out to them. Sponsorship programs are in the process of being worked on and should be available shortly.
Tournament Information
Below are the proposals that passed at the Board Meeting on 10/30/11 (also approved at the Junior Club Director meeting on 9/11/11).
Contact Terry Paulson with any questions.
A.
Tie Breakers – MUST USE PROTOCOL #1 OR #2
PROTOCOL #1:
For all two-way ties: The #1 team will be the team that won the pool play match between the two tied teams.
All other ties:
Teams qualifying for playoffs shall be determined by:
1. MATCH % (Matches won divided by matches played);
2. GAME % (Games won divided by games played);
3. TOTAL POINT DIFFERENTIAL (Total # of points won subtracted from total # of points lost);
4. COIN FLIP.
NOTE: IF #1 WILL BE USED AT THE EVENT, IT MUST BE POSTED ON ALL TOURNAMENT INFORMATION RESOURCES; I.E. EMAIL, REG FORM, WEBSITE(S).
PROTOCOL #2:
For all two-way ties: The #1 team will be the team that won the pool play match between the two tied teams.
All other ties, no playoffs:
Teams qualifying for the Championships/Gold Division playoffs tied for position only, and all non-Gold Championships ties, shall not compete in a playoff game to determine position. Rather, position assignments shall be determined by the following CRITERIA:
1. MATCH % (Matches won divided by matches played);
2. GAME % (Games won divided by games played);
3. TOTAL POINT DIFFERENTIAL (Total # of points won subtracted from total # of points lost);
4. COIN FLIP.
All other ties, playoffs:
If there are more teams tied for the playoffs for the Championships/Gold Division than there are positions, the tied teams must follow the tie breaking procedures below and position assignments shall be determined by the following CRITERIA above. Playoffs shall consist of either a single game to 15 or 25 points (win by 2), rally scored, switch sides at 8 or 13 and no point cap.
If more than two teams are tied for a single playoff position the minimum number of tiebreaker games shall be played.
a) Three teams tied for one position advancing into the playoffs: Following the CRITERIA above, a team will be awarded #1 of tied teams and will officiate and then play the winner of a single tie breaking game between the two remaining teams. The loser will officiate. The winner of this single tie breaking game will be awarded the one position advancing into the playoffs.
b) Three teams tied for two positions advancing into the playoffs: Following the CRITERIA above, a team will be awarded #1 of tied teams, will be awarded one of two positions advancing into the playoffs, and will officiate a single tie breaking game between the other two teams. The winner of this single tie breaking game will be awarded the second of two positions advancing into the playoffs.
c) Four teams tie for one position: Establish bracket following the CRITERIA above.
#1 vs. #4, followed by #2 vs. #3. The winners meet in a final play-off.
Note: For any other tie breaking format, a waiver must be obtained from the Region Tournament Director and advertised on your flyer. If there is a conflict of interest for the Region Tournament Director to grant a waiver, a member of the Executive Committee will allow or deny the waiver.
B.
RULES OF PLAY and Badger Region Adaptations – Voted On
All competition sanctioned by the Badger Region is governed by the current edition of the USA Volleyball Domestic Competition Regulations, with the following adaptations:
1) In all non-qualifying Badger Region junior events, either libero is allowed to serve in the same position in the rotation in 2011-12.
C.
New for 2012
Tournament Directors are required to report on the Tournament Report Form the name of the Site Director and their USAV #. The BRVA will validate that the Site Director is a BRVA member and has a current background screen. A fine for violation of membership and/or background screen noncompliance will implemented by the Badger Region Office. The fine will be determined by the BG Director of Operations/Tournament Director and authorized by the Executive Committee.
Monday, October 24, 2011
Membership card and $10 tryout membership
CDs-
Just another reminder (same as last year): the membership cards in Webpoint for those members who picked the $10 tryout membership won't become available to print until Nov. 1. The membership is listed as PENDING until then. This information is on the main page of our website and on the Webpoint confirmation that people get, however I am still getting TONS of questions about this. If you could also let people know at your meetings and on your websites, I would greatly appreciate it. The language from our website:
Parents! Please read!
If you have signed your child up for a $10 tryout membership, you will not be able to print the new membership card until Nov. 1. If you need to register for tryouts prior to Nov. 1, the email confirmation you received will be conducive for proof of membership. Please click here and scroll down for many other Webpoint registration FAQs: http://badgervolleyball.org/registration-help.html
Just another reminder (same as last year): the membership cards in Webpoint for those members who picked the $10 tryout membership won't become available to print until Nov. 1. The membership is listed as PENDING until then. This information is on the main page of our website and on the Webpoint confirmation that people get, however I am still getting TONS of questions about this. If you could also let people know at your meetings and on your websites, I would greatly appreciate it. The language from our website:
Parents! Please read!
If you have signed your child up for a $10 tryout membership, you will not be able to print the new membership card until Nov. 1. If you need to register for tryouts prior to Nov. 1, the email confirmation you received will be conducive for proof of membership. Please click here and scroll down for many other Webpoint registration FAQs: http://badgervolleyball.org/registration-help.html
CAP - 15+ coaches, hotel information, dates, additional incentives for AVCA Signup
Hi Club Directors-
We've gotten a couple of questions regarding an additional discount if your club brings 15 or more coaches to CAP. I've talked with the executive committee and we've decided to give an additional $200 back if 15 or more coaches from the same club register and attend CAP. This will be run through Badger Region, not USAV, so we'll look at the attendance sheets after the clinic and give the rebate based on that. All told, that's $500 back (including the $20 off for four or more). PLEASE NOTE THAT THE GROUP REGISTRATION DISCOUNT IS ONLY OPEN UNTIL NOVEMBER 1. After Nov. 1, the discount is no longer applied and the overall price also rises.
Also, as was included in the original email, Badger Region will cover hotels for Saturday night for coaches traveling further than 90 miles. The hotel is the Milwaukee Marriott West (W231 N1600 Corporate Court · Pewaukee, Wisconsin 53186 USA). Those wishing to be covered by Badger Region must email Colleen Houk at colleen@badgervolleyball.org with the coach name and club name. Those wishing to room together (2 to a room) should email together, otherwise the coach will be placed with another single coach.
Those wishing to stay at this hotel inside of the 90 miles, here is the link: http://www.marriott.com/hotels/travel/mkemw-milwaukee-marriott-west/?toDate=12/4/11&groupCode=bddbdda&fromDate=12/2/11&app=resvlink The rate is $85. This is NOT a Stay to Play event ( :) ) so you may stay where you'd like, but this is a facility we've used in the past and we know.
Also, on the pricing structure, you will notice there is a discount for those who are also AVCA members. If this is in your budget, I would suggest looking into this. In addition, I have talked with the CAP office and for those coaches who have the CLUB COACH AVCA member for $70, in addition to the $30 CAP I discount, you will also receive a Molten RWB ball ($35 value) plus a red or blue Mizuno polo shirt ($35) for a total value of $100. This is in addition to the CAP t-shirt that you'll get. The value to the CAP II coach would be $85. The details will be up on the CAP website shortly, but they'll need a copy of the AVCA membership receipt and polo shirt size, and the items would be here for us to hand out at the clinic.
Here is the Badger CAP listing: http://usavolleyball.org/events/8446
Also, if this weekend is bad for you as far as attendance and you still want CAP, Iowa Region is holding a class the following weekend (Dec. 10-11 in Des Moines). Here's that listing: http://usavolleyball.org/events/8677
And there's your Monday CAP wrap-up. Have a great week and good luck to those coaches and athletes participating in playoffs!
Jen
We've gotten a couple of questions regarding an additional discount if your club brings 15 or more coaches to CAP. I've talked with the executive committee and we've decided to give an additional $200 back if 15 or more coaches from the same club register and attend CAP. This will be run through Badger Region, not USAV, so we'll look at the attendance sheets after the clinic and give the rebate based on that. All told, that's $500 back (including the $20 off for four or more). PLEASE NOTE THAT THE GROUP REGISTRATION DISCOUNT IS ONLY OPEN UNTIL NOVEMBER 1. After Nov. 1, the discount is no longer applied and the overall price also rises.
Also, as was included in the original email, Badger Region will cover hotels for Saturday night for coaches traveling further than 90 miles. The hotel is the Milwaukee Marriott West (W231 N1600 Corporate Court · Pewaukee, Wisconsin 53186 USA). Those wishing to be covered by Badger Region must email Colleen Houk at colleen@badgervolleyball.org with the coach name and club name. Those wishing to room together (2 to a room) should email together, otherwise the coach will be placed with another single coach.
Those wishing to stay at this hotel inside of the 90 miles, here is the link: http://www.marriott.com/hotels/travel/mkemw-milwaukee-marriott-west/?toDate=12/4/11&groupCode=bddbdda&fromDate=12/2/11&app=resvlink The rate is $85. This is NOT a Stay to Play event ( :) ) so you may stay where you'd like, but this is a facility we've used in the past and we know.
Also, on the pricing structure, you will notice there is a discount for those who are also AVCA members. If this is in your budget, I would suggest looking into this. In addition, I have talked with the CAP office and for those coaches who have the CLUB COACH AVCA member for $70, in addition to the $30 CAP I discount, you will also receive a Molten RWB ball ($35 value) plus a red or blue Mizuno polo shirt ($35) for a total value of $100. This is in addition to the CAP t-shirt that you'll get. The value to the CAP II coach would be $85. The details will be up on the CAP website shortly, but they'll need a copy of the AVCA membership receipt and polo shirt size, and the items would be here for us to hand out at the clinic.
Here is the Badger CAP listing: http://usavolleyball.org/events/8446
Also, if this weekend is bad for you as far as attendance and you still want CAP, Iowa Region is holding a class the following weekend (Dec. 10-11 in Des Moines). Here's that listing: http://usavolleyball.org/events/8677
And there's your Monday CAP wrap-up. Have a great week and good luck to those coaches and athletes participating in playoffs!
Jen
Monday, October 17, 2011
CAP group registration paperwork, discount dates and hotel information
All-
Attached please find the group registration form for CAP - this form takes into account the $20 off per registration when your club registers FOUR or more coaches AT THE SAME TIME. You must use this form to get the discount and it is only valid until Nov. 1. After that, the regular fee applies. (For the blog: email Jen if you don't have the paperwork in your email anymore).
If you have questions on the pricing, structure, etc., please contact Andy Pai at USAV.
Here is the online registration for individual registrations: http://usavolleyball.org/events/8446
For coaches who travel 90 or more miles, Badger Region will cover the hotel for Saturday night. Please contact Colleen Houk at colleen@badgervolleyball.org with the name of the coach and the club. Coaches will be placed two to a room. If you wish to room with someone, submit the names together. Individual coaches will be placed with each other.
Everyone registering prior to Nov. 15 will be placed in a drawing to receive a free 2012-13 Badger Region/USA Volleyball membership. There will be three chances to win and the drawing will be held at the clinic.
The first 10-12 registrants will also earn the chance to have a dinner either before or after the clinic with the four cadre for a couple of hours.
A reminder that CAP will be held Dec. 3-4 at Waukesha Catholic Memorial High School.
I hope to see many of you and your coaches there!
Jen
Attached please find the group registration form for CAP - this form takes into account the $20 off per registration when your club registers FOUR or more coaches AT THE SAME TIME. You must use this form to get the discount and it is only valid until Nov. 1. After that, the regular fee applies. (For the blog: email Jen if you don't have the paperwork in your email anymore).
If you have questions on the pricing, structure, etc., please contact Andy Pai at USAV.
Here is the online registration for individual registrations: http://usavolleyball.org/events/8446
For coaches who travel 90 or more miles, Badger Region will cover the hotel for Saturday night. Please contact Colleen Houk at colleen@badgervolleyball.org with the name of the coach and the club. Coaches will be placed two to a room. If you wish to room with someone, submit the names together. Individual coaches will be placed with each other.
Everyone registering prior to Nov. 15 will be placed in a drawing to receive a free 2012-13 Badger Region/USA Volleyball membership. There will be three chances to win and the drawing will be held at the clinic.
The first 10-12 registrants will also earn the chance to have a dinner either before or after the clinic with the four cadre for a couple of hours.
A reminder that CAP will be held Dec. 3-4 at Waukesha Catholic Memorial High School.
I hope to see many of you and your coaches there!
Jen
Thursday, October 13, 2011
Impact Dates / Registration
CDs:
Below please find the dates for Impact clinics. We are also currently working on Madison and Eau Clarie clinics, and are able to add additional clinics in various locations if the demand is there. There will be regular Impact (without the court time) scheduled in January, but we encourage all new coaches to take the Impact Plus class with the court time. The registration form can be found on the Badger Region website.
As a reminder, coaches who have not been Impact certified are unable to be placed on rosters in Webpoint. Once a coach attends a clinic, we will get that Impact noted in their Webpoint roster as soon as we get the attendance roster from the clinician (normally the following Monday).
Additionally, Colleen Houk has started part time in the office in October as the new Operations Manager (formerly my position as Member Services Coordinator), so please send these registrations to her, along with any requests for Certificates of Insurance. Her Badger Region email is colleen@badgervolleyball.org
Type Date Location Time Clinician
Impact Plus Oct. 29, 2011 Center Court, Waukesha 8am-2pm Slattery/Siebert
Impact Plus Nov. 6, 2011 Sports Advantage Center, Ashwaubenon 9am-3pm Leitzke
Impact Plus Dec. 3, 2011 Hoffman Hall, Prairie du Chein 9am-3pm Leitzke
Impact Plus Dec. 10, 2011 Bannach Elementary, Stevens Point 9am-3pm Johnson
Impact Plus Dec. 11, 2011 Center Court, Waukesha 8am-2pm Slattery/Siebert
Impact Plus Dec. 18, 2011 Sheboygan YMCA, Sheboygan 9am-3pm LeRoy
Below please find the dates for Impact clinics. We are also currently working on Madison and Eau Clarie clinics, and are able to add additional clinics in various locations if the demand is there. There will be regular Impact (without the court time) scheduled in January, but we encourage all new coaches to take the Impact Plus class with the court time. The registration form can be found on the Badger Region website.
As a reminder, coaches who have not been Impact certified are unable to be placed on rosters in Webpoint. Once a coach attends a clinic, we will get that Impact noted in their Webpoint roster as soon as we get the attendance roster from the clinician (normally the following Monday).
Additionally, Colleen Houk has started part time in the office in October as the new Operations Manager (formerly my position as Member Services Coordinator), so please send these registrations to her, along with any requests for Certificates of Insurance. Her Badger Region email is colleen@badgervolleyball.org
Type Date Location Time Clinician
Impact Plus Oct. 29, 2011 Center Court, Waukesha 8am-2pm Slattery/Siebert
Impact Plus Nov. 6, 2011 Sports Advantage Center, Ashwaubenon 9am-3pm Leitzke
Impact Plus Dec. 3, 2011 Hoffman Hall, Prairie du Chein 9am-3pm Leitzke
Impact Plus Dec. 10, 2011 Bannach Elementary, Stevens Point 9am-3pm Johnson
Impact Plus Dec. 11, 2011 Center Court, Waukesha 8am-2pm Slattery/Siebert
Impact Plus Dec. 18, 2011 Sheboygan YMCA, Sheboygan 9am-3pm LeRoy
Wednesday, October 5, 2011
Update on Badger Region Qualifier & Tournament Schedule
#1: This is now on the website:
2012 BADGER REGION QUALIFIER
*2012 Badger Region AMERICAN BID Qualifier Dates:
Sunday: 2/26/2012:G12, 13, 15, 17
Site: TBA
Sunday: 3/11/12: G14, 16, 18
Site: Kettle Moraine HS
*2012 Badger Region NATIONAL BID Qualifier Dates:
The National Bid will be awarded prior to the AmericanBid Competition.
Note: This does not necessarily mean the same day.We will look at teams entered and proceed from there.
#2: JrTournament Schedule:
The 2012 JrTournament Schedule is on the website at:
http://badgervolleyball.org/junior-events-tournaments.html
It is listed and you are able to download it. I will be continually updating the schedule as events come in. Each time I update the schedule, I will highlight the newest updates in yellow.
Thanks
Terry
2012 BADGER REGION QUALIFIER
*2012 Badger Region AMERICAN BID Qualifier Dates:
Sunday: 2/26/2012:G12, 13, 15, 17
Site: TBA
Sunday: 3/11/12: G14, 16, 18
Site: Kettle Moraine HS
*2012 Badger Region NATIONAL BID Qualifier Dates:
The National Bid will be awarded prior to the AmericanBid Competition.
Note: This does not necessarily mean the same day.We will look at teams entered and proceed from there.
#2: JrTournament Schedule:
The 2012 JrTournament Schedule is on the website at:
http://badgervolleyball.org/junior-events-tournaments.html
It is listed and you are able to download it. I will be continually updating the schedule as events come in. Each time I update the schedule, I will highlight the newest updates in yellow.
Thanks
Terry
Tuesday, October 4, 2011
Growing Boys VB
CDs-
We're putting in for a grant from USAV to help grow boys vb. As a girls club, what would you need/want/like to start a boys 14 and under program? Clinics? Resources? Advertising? Funds - for what purpose? Boys clubs - what would help you continue to grow?
I apologize for the short notice but please get back to me asap with this as I'd like to get this in before I leave for Denver on Friday. There are only two grants available nationwide and they're going to be pushing for it at the meetings, and I'd like to have one secured already by then.
Friday, September 30, 2011
Teams in WP, Tournament Listing, Website & Other Info
Club Directors-
-WEBPOINT: teams for the 2011-12 season are now there (team fee unpaid). Like last year, the team names carry over and the teams (players) themselves do not. You can activate/create/inactivate any new teams that you may wish. You cannot change the team name or rank - only I can do that. That's why I suggest not naming your teams "Club XYZ Team Angie" and then Angie doesn't coach that team next year. I will change them for you if you need it, however, I would prefer not to change 200 team names year after year after year.
Also, as a reminder, when creating teams - the team code is created by the options you pick. For example, a 15-and-under team, you would pick "J5" (18s->J8, etc.). Team Rank is where that team ranks in comparison to other teams of that same age level within your club. Your best 15s team would be team rank 1. Your second would be 2. PLEASE USE THE NUMBERS ONLY. There are only one or two clubs who go through numbers 1-9; you know who you are, you're fine to move onto ranking A and so on. I realize some of you choose equal teams and don't want to rank them one and two. In this case, you're going to have to. Because if you list one as 1 and the other as A, the A will get moved to 2.
- THE WEBSITE WILL BE GOING THROUGH A TRANSITION THIS WEEKEND, SO PLEASE BE PATIENT. I put that in all caps as there are likely to be delays, broken links, etc., as the site rolls over to a new server. We will be having our new website up and running around Nov. 1, but this weekend it will be moving from the old service provider to the new one, so please expect some craziness this weekend. If you still find things broken next week, please then let me know.
- TOURNAMENT SCHEDULES: Because of our current (old) website, we are unable to update the tournament schedule found here: http://
- USAV MEETING: I will be attending USAV meetings next weekend in Denver. Please let me know if there are any topics you would like me to cover or information you would like me to bring back.
-CAP: I'm told that CAP registration (including groups) will be up and running at any time on the USAV website. I keep pestering them so hopefully I'll have news soon. There will be a group discount if you register four or more of your club's coaches at the same time, so please be sure to do that - there will be no retroactive discounts.
Wednesday, September 28, 2011
Request for Certificates of Insurance - Sept. 16
Club Directors-
Please find the Request for Certificate of Insurance information form linked here: http://badgerregionvolleyball.org/BVContent/BVContent/juniorclubdirectorforms. It's a fillable fields Word document, so when it asks if you want to open in view-only, click NO. That way you will be able to type your information, save it and email it back to me, saving me from having to read handwriting, especially faxed handwriting.
Also, as discussed at the Junior Club Director meeting, because of additional information that will be needed in the event of a claim and new procedures that I as a region office will have to follow, I need additional information from ALL OF YOU. This can be sent with the certificate request form, and needs to be completed before you need coverage of a facility (i.e. tryouts).
EXTREMELY IMPORTANT and NEW for the 2011-2012 Season: USAV now REQUIRES that the Region have on file specific information on the use of each facility. Please send an excel spreadsheet or word document showing the site name/address, practice dates and times that these facilities will be used. Without this information on file the site will not be covered. Please title your document "(Name of Club) Facility Information For Insurance".
An acceptable format would be: site name and address, date or date range (i.e. M-Th 5-10pm) beginning Dec. 1, 2011 - May 1, 2012, specific tournament dates, etc.
Again, the reasoning for this: if a claim comes to the office (which is new this year), I need to be able to look up your club, see that you had a USAV sanctioned event going on on that date, at that time, and that this claim is a legitimate USAV claim.
Please also email me this information with the subject of "(Name of Club) Insurance Request & Information". And please allow for 7-10 business days for processing, as I'm still the only one in here and there are a lot of you.
WIAA Clarification on Questions Raised at JCD Meeting - Sept. 28
CDs-
Please see below for clarifications and answers posed to Marcy from the WIAA at the Junior Club Director meeting. As always, these are WIAA rules and Badger Region will not make policy or answer questions other than restate these guidelines, as the punishment and/or student-athlete ineligibility does not come from us but from the WIAA. If you have further questions, please contact Marcy or Wade at the WIAA, first going to your high school AD.
Jen
---------- Forwarded message ----------
From: Marcy Thurwachter <mthurwachter@wiaawi.org>
Date: Mon, Sep 26, 2011 at 3:02 PM
Subject: FW: Questions for clarification from Badger Region Volleyball meeting
To: Jennifer Armson-Dyer <jarmsondyerbadger@gmail.com>
I have a coach who served as a statistician for one of the high schools this season. She sat on the bench and kept stats, and was paid by the match. Similar to someone working the scorebook, but sat on the bench. Does she qualify as a coach for that team, or not? Provided the statistician was exactly that and did not coach at all (did not attend practices, offered no coaching during matches) I believe that this individual could coach a club team. Be aware though, that others may question this and you leave the school team open to possible accusations
From: Marcy Thurwachter <mthurwachter@wiaawi.org>
Date: Mon, Sep 26, 2011 at 3:02 PM
Subject: FW: Questions for clarification from Badger Region Volleyball meeting
To: Jennifer Armson-Dyer <jarmsondyerbadger@gmail.com>
Please see answers below in RED. I’ve added a couple that I received following the meeting. We’ll work on putting something together, probably what I presented at the meeting (not including the WIAA background info but maybe a link to our website).
From: Jennifer Armson-Dyer <jarmsondyer@badgervolleyball.
Date: Fri, 16 Sep 2011 15:31:50 -0500
To: Marcy Thurwachter <mthurwachter@wiaawi.org>
Subject: Questions for clarification from Badger Region Volleyball meeting
Hi Marcy-
Thank you again for coming to our meeting on Sunday, I got a lot of good feedback that it was a positive to have you there! Below are the questions that I wrote down for clarification. Also, if possible, if you guys wanted to put together a one-page document that I could post on our website, kind of a "WIAA Items Badger Region Participants Should Know" type cheat-sheet for common questions/misconceptions, I think that would also be helpful. As always, we'd put that any questions should go to you guys, but if we could have something on our website that addresses certain situations (8th grade contact, team makeup, etc.), I think that would be very helpful. And please let me know if there are any ways that we can help you guys out.
Jen- Regarding team makeup and not resembling the WIAA school team, can you take players from different levels (Freshman, JV, Varsity) and consider that a mixed team? Once athletes enter senior high they are all considered to have the potential to be on next year’s team (seniors that have completed their four years of eligibility are the exception). Simply having various levels from the same school does not meet the requirement.
- Regarding team makeup and not resembling the WIAA school team, can you take players from the same school, but who were cut or didn't play, and consider that a mixed team? Allowed.
- Can a freshman coach, coach an 8th grade team? Allowed.
- Can a freshman coach, coach older age levels (17s)? Not allowed.
- Can a family get a "discount" on club dues if a parent works in the concession stand? Yes if open to everyone. Do not refer to as “discount”. Indicate as a fee structure. Club fees are XYZ if parent works so many hours.
- Can an outside source such as United Way sponsor an athlete and cover club dues? Not allowed if only certain individuals are sponsored. Either all athletes are treated exactly the same or this would not be allowed.
- Can a club offer a sibling discount (a family with two or more athletes) - this discount would be open to anyone who had multiple kids playing with the same club? OK if there is a set fee structure applied and open to all. Don’t call it a discount but rather indicate cost for 1 child, 2 children, etc.
- Can an athlete get a discount if their parent is a board member (i.e. the family gets reduced fees in the second year the member serves on the board)? Work exchange for reduced fees allowed
-Can athlete get a discount if their parents work in the concession stand? Work exchange for reduced fees allowed. Same as above.
- How does the Starlings program work - USA Volleyball has several of these programs around the country. Wouldn't that be considered sponsorship? As with any fee structure, if a reduced club fee is available it would need to be available to everyone and everyone would have the same reduction. So if Starlings has a club fee of $20 it needs to be $20 for everyone, not a variable fee dependent on family incomes.- Point of consideration with regards to the "rule" that says no more than three players from the same school should be on the court at the same time: with specialization in the sport of volleyball becoming more prominent (libero, defensive specialist, middle hitter), the regular rotation of players could be up to eight instead of six, so look to increase the guideline on this rule to four players from the same school on the floor at the same time. This might be something to consider since very few, if any volleyball team plays the same six players all the way around. Makes it extremely difficult to manage substitutions. Would give consideration to this but should not see more than 3 players at all times in every set.
- Most middle schools seemed to be listed for 7-8th grade, if they don’t specifically list 6th grade does the restrictions apply to 6th graders? If no, (as I foresee) doesn’t this only affect the 7th graders since the 8th graders are in that void until they enter high school? If a member middle school does not have 6th graders they would not be subject to the assembly language. 8th graders are not subject to this as they are not next year’s team until them become 9th graders.
2. What are the penalties for a team/player that are in violation? Probation. Possible removal from the WIAA Tournament Series.
3. If a school determines that they are NOT going to be involved with the WIAA in the following school year, are there any issues with this restriction?
They would be penalized if reported while they were still a member. Language and penalties do not apply to non-members.
From: Jennifer Armson-Dyer <jarmsondyer@badgervolleyball.
Date: Fri, 16 Sep 2011 15:31:50 -0500
To: Marcy Thurwachter <mthurwachter@wiaawi.org>
Subject: Questions for clarification from Badger Region Volleyball meeting
Hi Marcy-
Thank you again for coming to our meeting on Sunday, I got a lot of good feedback that it was a positive to have you there! Below are the questions that I wrote down for clarification. Also, if possible, if you guys wanted to put together a one-page document that I could post on our website, kind of a "WIAA Items Badger Region Participants Should Know" type cheat-sheet for common questions/misconceptions, I think that would also be helpful. As always, we'd put that any questions should go to you guys, but if we could have something on our website that addresses certain situations (8th grade contact, team makeup, etc.), I think that would be very helpful. And please let me know if there are any ways that we can help you guys out.
Jen
- Regarding team makeup and not resembling the WIAA school team, can you take players from the same school, but who were cut or didn't play, and consider that a mixed team? Allowed.
- Can a freshman coach, coach an 8th grade team? Allowed.
- Can a freshman coach, coach older age levels (17s)? Not allowed.
- Can a family get a "discount" on club dues if a parent works in the concession stand? Yes if open to everyone. Do not refer to as “discount”. Indicate as a fee structure. Club fees are XYZ if parent works so many hours.
- Can an outside source such as United Way sponsor an athlete and cover club dues? Not allowed if only certain individuals are sponsored. Either all athletes are treated exactly the same or this would not be allowed.
- Can a club offer a sibling discount (a family with two or more athletes) - this discount would be open to anyone who had multiple kids playing with the same club? OK if there is a set fee structure applied and open to all. Don’t call it a discount but rather indicate cost for 1 child, 2 children, etc.
- Can an athlete get a discount if their parent is a board member (i.e. the family gets reduced fees in the second year the member serves on the board)? Work exchange for reduced fees allowed
-Can athlete get a discount if their parents work in the concession stand? Work exchange for reduced fees allowed. Same as above.
- How does the Starlings program work - USA Volleyball has several of these programs around the country. Wouldn't that be considered sponsorship? As with any fee structure, if a reduced club fee is available it would need to be available to everyone and everyone would have the same reduction. So if Starlings has a club fee of $20 it needs to be $20 for everyone, not a variable fee dependent on family incomes.
- Most middle schools seemed to be listed for 7-8th grade, if they don’t specifically list 6th grade does the restrictions apply to 6th graders? If no, (as I foresee) doesn’t this only affect the 7th graders since the 8th graders are in that void until they enter high school? If a member middle school does not have 6th graders they would not be subject to the assembly language. 8th graders are not subject to this as they are not next year’s team until them become 9th graders.
2. What are the penalties for a team/player that are in violation? Probation. Possible removal from the WIAA Tournament Series.
3. If a school determines that they are NOT going to be involved with the WIAA in the following school year, are there any issues with this restriction?
They would be penalized if reported while they were still a member. Language and penalties do not apply to non-members.
I have a coach who served as a statistician for one of the high schools this season. She sat on the bench and kept stats, and was paid by the match. Similar to someone working the scorebook, but sat on the bench. Does she qualify as a coach for that team, or not? Provided the statistician was exactly that and did not coach at all (did not attend practices, offered no coaching during matches) I believe that this individual could coach a club team. Be aware though, that others may question this and you leave the school team open to possible accusations
Update on Medical Release Forms from USAV - Sept. 23
CDs - please see below regarding the medical forms and procedures. I will provide any relevant updates after the Oct. 7-9 meetings in Denver. For now, no change in procedure is necessary, other than being more cognizant of the protection of these required papers.
Jen
Updated forms here: http://badgerregionvolleyball.org/BVContent/BVContent/JuniorMemberForms
---------- Forwarded message ----------
From: Margie Mara <Margie.Mara@usav.org>
Date: Thu, Sep 22, 2011 at 6:24 PM
Subject: FW: new medical release forms
From: Margie Mara <Margie.Mara@usav.org>
Date: Thu, Sep 22, 2011 at 6:24 PM
Subject: FW: new medical release forms
Attached are copies of the medical release forms (with Notary and without Notary) that have been revised. These forms have been saved on the public page on the USAV website and the RVAA resource site. The forms generated through the Webpoint registration system have also been updated. Please note that both the original and the revised forms are acceptable for use this season. We apologize for making this change after September 1.
The change to the forms includes the addition of the verbiage highlighted below.
“This must be completed - legibly - and signed in all areas by both the player and his/her parent or guardian. I understand and agree that this document will be kept in the possession of authorized adult team personnel and that reasonable care will be used to keep this information confidential. By signing this form the participant affirms having read and agreed to the terms and conditions listed below.”
Several clubs in Great Lakes Region were concerned about the liability of the coach and/or club director, should these forms be lost or fall into the wrong hands. There were questions about HIPPA regulations. Subsequently USA Volleyball had several conversations with the ESIX folks, and the Great Lakes Region leadership conferred with its lawyer. Key points are listed below.
- A Region is not a "covered entry" under HIPPA therefore the policies don't really apply to this situation.
- Coaches should have the medical information available for a significant injury that could impact treatment. The most important medical information might be if the player is a diabetic, a hemophiliac or has Hepatitis B or severe allergy…
- The coaches must take responsibility for the information and take reasonable precautions regarding its confidentiality.
- There is a much better possibility of being named in a lawsuit for not having significant, needed, medical information than there is violating the HIPPA policies.
- All blood issues must be handled appropriately - HIV kit
- Clubs should decide how to best have the information available - papers? jump drive? mobile device such as iPad? (It is suggested that scanned documents should be password protected.)
On the advice of our risk managers, USA Volleyball has added a parental consent statement to the Medical Release Forms. That is the change to the form that is highlighted above. It is critical that the coach or authorized team rep have access to this form in the event of a medical emergency. All precautions must be taken to keep the information confidential. There will be further discussion about this topic at the RVA Assembly meeting October 7-9.
You can find more information on HIPPA regulations from the U.S. Dept. of Health and Human services website atwww.hhs.gov/ocr/privacy/. In the upper left menu, click on Understanding HIPAA Privacy and then Consumers.
In the meantime, please contact me if you have any questions. Please note that both the original and the revised forms are acceptable for use this season.
Listing Tryouts On Webpoint - Sept. 22
Below please find the link to the request form to list your tryouts on Webpoint and also some additional information on this process on the second page of the document.
http://badgerregionvolleyball.org/BVContent/BVContent/juniorclubdirectorforms
http://badgerregionvolleyball.org/BVContent/BVContent/juniorclubdirectorforms
Boy's Tryout Dates, Emailing Parents, Impact Instructors - Sept. 12
There has been some confusion with the boy's tryout date. Boys 14 & Under may try out the first weekend with the girls, but the commitment date remains the same for all boys. Below is a chart and rationale:
Girls Programs | Boys Programs |
1st Opportunity for tryouts to begin:
| 1st Opportunity for tryouts to begin: 11/19/11- Saturday* |
1st Commitment date: 11/17/11- Thursday – 9:00 pm | 1st Commitment date: 11/23/11 - Wednesday– 9:00 pm |
2nd Commitment date: 11/21/11 – Monday – 6:00 pm | 2nd Commitment date: 11/28/11 – Monday – 6:00 pm |
*Boys 14-and-under programs may follow the girls’ schedule for tryouts. However, the commitment date remains the same for all boys programs.
- Update on emailing parents from Webpoint: With regards to the inquiry yesterday on if it would be possible for USAV to set it up where club directors can email the "parent" email in Webpoint, I talked with Susan and she said short answer is no, because the parent isn't the member and legally you, me or USAV doesn't have the right to send communications to them. In order to do this, there would need to be permissions and other records set up and generally it gets very messy. So unfortunately you will need to continue to download the excel document of the group you want to email and pull parent email from that.
- If anyone is interested (your or one of your coaches) on becoming an Impact instructor, please let me know. There are certain requirements (CAP) but we would like to increase the pool of cadre within the Region, so please encourage coaches who you know are good teachers to consider this, especially the younger ones.
Registration and Facebook Information - Sept. 1, 2011
Here's the direct link to the Registration website that you can put on your websites: http://
I've started a Facebook page for the Region: https://www.facebook.
Please pass both along, and please "Like" us so that we can "Like" you back and share the information on our page!
And also hang tight on the Insurance requests. It may be a little different this year and I want to be sure the information I give out is correct.
About This Blog
This blog was created because club directors are very busy people and sometimes they fall behind on emails. This will be a place that all of the emails that are sent to club directors from the Badger Region office will be also be posted to - so if you need to find something, or catch up, this will (hopefully!) be an easy way to do that.
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